Longview Community Ministries, Inc.

506 N. Second Street, P.O. Box 1023

Longview, Texas

 

Executive Director

Job Description

 

Position Objective

 

To maintain smooth operation of the many facets of Longview Community Ministries (LCM) in order to accomplish the LCM mission of “cooperative acts of service,” to relieve hunger, suffering, or educate in basic life skills the less fortunate citizens of our community.

 

Organizational Relationships

 

Reports to: Longview Community Ministries Board of Directors (BOD)

Works cooperatively with:  LCM Staff and Community of Faith leaders in Longview.  Also cooperates with government service entities as needed.

Collaborates with other area nonprofit agencies.

 

Hours

 

Approximately 32 flexible hours per week, Monday through Friday plus evening and weekend events as needed.

 

General Statement of Duties

 

Community Networking, Publicity, Fundraising

1. Secure speaking opportunities and schedule vendor/info table representation for LCM to businesses, churches, contributor groups, community and civic meetings, and community events. (Some examples might include Lions Club, Pilot Club, United Way, Rotary Clubs, etc.)

2. Oversee LCM fundraising events such as Touch a Truck, etc.

3. Work with BOD in soliciting additional fundraising ideas and programs. 

4. Ensure LCM’s participation in United Way Campaign and events throughout the year.

5. Work cooperatively with other agencies in the community to better benefit LCM programs and client services. 

6. Work with Program Manager (PM), other staff, and BOD committees to market LCM to community and churches via print, electronic and digital media (e.g., brochures, radio, Facebook, website, etc.)

 

Financial Responsibilities

1. Enter all disbursements and receipts into current accounting software for non-profits.

2. Prepare monthly financial reports for BOD and program committees.

3. Prepare all financial reports and documents as needed.

4. Prepare and provide all requested documents for the annual external audit or financial review.

5. Research and prepare the annual operating budget for BOD review and approval. 

6. Complete and submit reports as required for grantors, e.g., United Way, Gregg Co Health Dept., etc.

7. Handle insurance issues and proposals, with assistance as needed from the BOD.

8. Ensure necessary quarterly and yearly IRS documents are prepared and submitted. 

9. Produce payroll checks and submit payroll liabilities per schedule in accounting software and direct deposits. 

10. Reconcile all bank accounts monthly.

11. Approve all expenditures over $100 or any non-recurring expenses prior to payment by Service Center Director (SCD).

 

 

Grants

1. Prepare all grant applications and re-certifications for submission to major funding sources. (i.e., United Way, East Texas Food Bank, etc.)

2. Work with PM to seek, research, and write new grants.

 

 

Staff Supervision

1. The ED has sole authority to hire, discipline, and terminate all non-ED staff.

2. Supervise Service Center Director, Program Manager, Director of Food Services, Assistant Director of Food Services, Meals With Love Coordinator, Information Systems Manager, Dental Coordinator or whatever current job positions and titles may exist.

3. Work with staff to recruit and train new volunteers as needed.  Ensure annual training for volunteers in the Service Center and Food Box.

4. With assistance of SCD, update any forms needed for intake and information at the Service Center. 

5. Collaborate with SCD regarding client guidelines and services.

6. Provide and track staff holidays and maintain staff attendance records. 

7. Advise and supervise all staff members on daily tasks as needed. 

8. Conduct quarterly staff meetings and annual staff evaluations.

9. Prepare growth plans for underperforming staff when needed.  

10. Work with staff to identify and pursue appropriate staff training/education opportunities.

11. Work with PM and appropriate BOD committees to maintain regular communication with churches.

12. Create and define new staff positions and responsibilities as necessary for maintaining agency mission. A courtesy notification to BOD within one business day of staff position changes is required.  New paid staff positions require LCMBOD approval if it exceeds approved payroll allocation for the fiscal year.  Staff position changes include any significant modifications of titles or duties among existing paid staff, and firing of staff, but not including new hires.

13. ED must perform all SCD job duties in their absence.

 

 

Board of Directors

1. Serve as ex-officio member of the BOD, attending monthly meetings and preparing Executive Director’s Report to the BOD. 

2. Assist the BOD in maintaining focus of LCM mission as well as governing policies. 

3. Attend Executive Committee meetings to collaboratively set monthly BOD meeting agenda.

4. Attend LCM Standing Committee meetings, as needed:  Development/Volunteer, Marketing/Communications/Publicity, Church Relations, or whatever current committees may exist.

5. With BOD officers’ assistance, orient new board members as to LCM mission, programs and financial oversight. 

6. Propose program additions, deletions, changes, and major restructuring to BOD for final approval.

 

 

Property       

1. Bring capital requests, facility repairs, and maintenance issues (greater than $1000) to the attention of BOD Executive Board for collaborative discussion.

2. Address space issues as necessary in effort to provide smooth operation of LCM programs. 

3. Communicate facility needs to community sources to seek gifts (cash or in-kind) to meet needs. 

 

 

Other

1. Establish (often collaboratively with other staff and with input from BOD, if desired) policies and procedures for all aspects of LCM operations. 

2. Administer other responsibilities that may arise related to the smooth operation and communication of LCM programs, events and mission. 

3. Monitor the security and safety of staff and volunteers during operating hours.

Physical & Environmental Conditions

 

Longview Community Ministries has AC/Heating for the comfort of the staff.  However, outdoor conditions may be a part of meeting with congregations or community events and activities.

 

 

Required Knowledge, Skills, Abilities and Training

 

Education must be a minimum of bachelor’s degree with administrative or human resource certification helpful OR minimum of five years in administration of a non-profit organization.   Skills ideally should include the following:  social work experience, training in communications and accounting, organizing, and motivating of people, proficiency in technology for communication and finance. On a personal level, patience and flexibility for supervising staff and volunteers and a commitment to work with clients without judgment of their life choices must be present.

 

Interested candidates should submit resume to kbuckrell@lcmserves.org